Storing Sensitive Information in Office Equipment?

Today's corporate printers run similarly to a computer and are often multifunctional; you can not just print, copy, scan, send e-mail or fax. These printers contain hard disks that help you handle large print jobs and store forms, fonts, macros, and images. This is the last part that can be somewhat alarming. If an organization has a hard drive, you can now save sensitive and confidential images to your memory. It can store images in a continuous loop and depending on how long the capacity can be or until the memory is physically deleted. Fax machines and personal home printers typically do not have drives, so the security risk does not really exist.

The printer's most important solutions to avoid the risk of printer hard disk drive vulnerability 1) set the printer setting to no use of the drive; 2) uses encryption or overwriting programs; or 3) Remove the drive and delete or destroy it. If you do not use the hard disk at all, the printer will only use temporary files that will disappear after each task has been performed.

Encryption software rotates the images, so if the hard drive is stolen, the information can not be retrieved. The overwrite software replaces existing data with random characters and reuses the data in the drive. It is important to note that encryption software and overwrite programs can be installed at any time during the printer's life cycle.

If you plan to clean the hard drive, be sure to safely delete all the information. Personally, smashing a hammer hard drive is fun, or maybe it's "Will it Blend?" Business customers have the option to provide hard drive removal conditions to a service contract or a lease contract. the other is to provide the OEM with a certificate of destruction that will guarantee that the drive is properly destroyed. If the printer owner plans a sale or donation plan, please contact the IT department or OEM before removing the hard drive.

Printer hard disk security vulnerability can be 100% prevented and should not be taken lightly, especially in health, education and financial markets. If your patient's medical records or bank account details and social security numbers are ross It is always better for security than to be sorry, especially to the present day and age, where security breaches are no longer the exception but the norm.

Is there a security tip to share with our readers? You can leave a comment free.

Source by Jennifer Daugherty

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